Live File Storage Services at Archive Storage Peterborough

When files or documents are seldom used but not ready to be archived they can be described as Live Files. Live Files are stored for firms who have large customer bases and limited office space e.g. finance sectors, law firms and accountancy profession. Files are stored and identified by the file reference not by box and are retrieved using the file reference. This service enables better use of human resources and office space.

Archive Storage Peterborough are your service providers for live filing services and will manage and store your files. We will relocate your filing system with the minimum of fuss, store it in purpose-built live filing units and retrieve for you when you call for the file and return it to your office.

Your files are bar coded and visible via the ‘SeeIt’ system database so all the advantages of a fully secure database are available from your desktop.

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The benefits include:

• tracking your files from store to desk and back to the archive store
• cleaning your live file database so you know if file should really be live or archive
• accurate file life auditing to so that files that are out of date can be destroyed
• complete reporting by file type, cost code, destroy date or by history
• compliant with disaster recovery requirements.

Having every file close at hand is very inefficient. Income generators leaving their work stations and administrative colleagues waiting for a file to be drawn is unprofitable. With a sound live file or archive policy in place, colleagues can be reallocated leaving a file manager who is responsible for co-ordinating the receipt and retrieval of files. The manager can issue instructions using the ‘SeeIt’ data-base via the internet or through fax or phone.

As our file managers are equipped with hand held computers and mobile phones, issues can be dealt with quickly – You do not rely on account handlers to pass instructions between you and live file store contact.

A total live file project may comprise of the following:

• removal of all files, empty shelves and other storage from your office or building
• convey all files to Archive Storage Peterborough live file store
• identify and bar-code reference all files
• cross-reference with supplied data-base
• file in live file area in mobile or static filing units
• construct ‘Seeit’ database
• retrieve and replace files as required to agreed service contract
• insert documents into files (the file remains at the store)
• deliver files to office and collect where required
• refine live file to a combination of archive and live file to reduce cost
• destroy confidentially to an agreed schedule

A typical project would be priced on the basis of:

• a free archive survey and risk assessment transport of files and clear floors
• store files on the basis of ‘£ per metre per month’ , £ per file, £ per boxed file, or as required
• charge for management service of the store/archive or all inclusive with storage cost
• delivery and collection
• scanning and inserting papers back into files

Archive Storage Peterborough facilities can be reviewed here we serve lawyers, accountancy firms, finance sector companies, insurance companies and the retail and industrial sectors.

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Contact us today on 0800 0747234 (or international +44 1733 405100), or by email (info@bigww.co.uk), for an instant quote or to arrange a free relocation and risk assessment survey.

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Please quote me now To discuss a project please call Ian Woodcock on Peterborough 01733 405104 or Rob Cooper on 0800 074 7234 or please us this contact form to contact us

Many questions about our archive storage service have been asked before – please visit our Frequently Asked Questions for answers.

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Archive Peterborough Companies and firms that we serve.